DataPilot – Profit Analytics & Guardrails FAQ

DataPilot is a Shopify app that calculates true contribution margin (revenue − COGS − payment fees − shipping) per order, SKU, and channel, and protects margins with automated guardrails.

We sync orders, products, and discounts via Shopify APIs and webhooks, apply your cost model (COGS, fees, shipping), and surface profit insights. Optional guardrails trigger actions via Shopify Flow/Functions.

COGS (variant/inventory costs), payment fees (rate/flat), shipping costs (internal rates you enter), and optional packaging/misc costs. Taxes are shown as-is and not treated as costs in v1.

Yes. Go to Costs & Imports → Shipping Costs. Add per-order or rule-based rates (e.g., zone/weight). These are applied to orders and included in profit calculations.

Costs & Imports shows coverage for product/variant costs. You can edit inline or import a CSV. When costs are missing, DataPilot flags affected SKUs.

Yes. Refunds are deducted. Discounts reduce revenue at order/line level. Guardrails can tag loss-risk orders and (optionally) limit discounts via Functions/Flow.

At least one order and products with COGS. For best accuracy, enter internal shipping costs and payment fee rates.

Usually a few minutes for smaller stores (last 30–90 days). Larger stores may take longer; progress indicators appear in the app.

read_orders, read_products, read_discounts; optionally write_discounts for guardrail actions. We request the minimum required scopes.

Configurable rules that detect margin risks (e.g., DB% below a threshold) and trigger actions like tagging orders or disabling price rules via Flow/Functions.

Yes, via Shopify Discount Functions and Flow. You decide the thresholds. An audit log records every action, and a kill switch can disable automations instantly.

No for analytics. Some discount/checkout controls may require Functions support; DataPilot degrades gracefully when Functions aren’t available.

Yes. The dashboard shows key KPIs (revenue, COGS, margin), trends, and top products in a mobile-friendly layout for quick checks on the go.

Plans are based on monthly store revenue. All plans include the full feature set. Pricing scales fairly with usage.

Yes. Upgrades are suggested automatically when revenue exceeds a tier; downgrades are available when revenue falls below thresholds (with a grace period).

Yes, all plans include a 7-day free trial.

Shopify Admin API + webhooks (orders, products, refunds, discounts). Data refresh occurs near-real-time for new events; historical imports run in batches.

v1 focuses on a single currency/region per store for accurate margins. Multi-currency support is planned for a future release.

Yes. You can export product profit tables and cost coverage as CSV. Additional exports will be added over time.

Use Costs & Imports to upload CSVs or bulk edit. We validate coverage and highlight missing COGS.

In Costs & Imports → Shipping Costs. You can define flat per-order rates or rule-based templates. Changes apply to new calculations automatically.

Verify COGS coverage for the affected SKUs, confirm shipping/payment fees are entered correctly, and check discount/refund details on the order.

Their variant/inventory costs are missing. Go to Costs & Imports to add COGS or upload a CSV for bulk updates.

If you just installed, allow the initial import to finish. Confirm your app scopes and that orders fall within the synced date range.

Yes. We process only necessary data, store it securely, and honor data export/delete requests. Data remains within the Shopify ecosystem where possible.

Email help@buschbytes.com or use the in-app contact form. Include your myshopify domain and a short description of the issue.